Important Event Management Software

A newly released survey conducted by the leading provider of event keeper asked UK based event managers what was their preferred tool for managing and planning their events. The commonest tool definitely was event management software with 67% with the votes. Coming second and third were spreadsheets and 'other' respectively.

Spreadsheets really are a proven strategy for managing events - they could track budgets, monitor resources and could be an easy way of developing and managing lists. The advantage of spreadsheets as a possible event management tool may be the low cost associated with them. Many event managers have access to spreadsheets and they're a widely accepted document format.


However, there are a large sum of drawbacks if event managers decide on spreadsheets his or her main event management tool. Common issues include:

Poor efficiency: Using spreadsheets is very little very efficient approach to managing every one of the elements of a conference. It's likely that event managers will probably be using a variety of spreadsheets, all with dozens of tabs, holding plenty of data. Managing all of this data within spreadsheets may be confusing for an outsider, and time-consuming for many users.

Lost data: Spreadsheets are only as safe because server/system they take a seat on. If they're maintained on some type of computer harddrive, there is a risk that every your data is going to be lost if something happens to that laptop or computer. Spreadsheets are also vulnerable to freezing/stalling and unless the big event manager is acquainted with saving on a regular basis, there's a high risk that data and work will be lost.

Trouble keeping data up-to-date: Many events have multiple event managers, all employing the same spreadsheets to organise and plan various areas. Problems arise when managers update spreadsheets without informing another event mangers that the spreadsheet is different. If event managers please take a copy in the master spreadsheet and work with that, the proprietor soon becomes obsolete. Additionally, there are issues when multiple event manger must connect to the spreadsheet at the same time. Just one editable copy can be opened, causing the others being 'read only' - treatment of ability to make updates.

Hard to create reports to determine success: A key a part of event management will be the power to analyse event success. It is important to offer the capability to understand what constitutes a particular event successful and what has to be measured in order to analyse event performance. Using spreadsheets makes mtss is a difficult task. Although creating graphs and charts might be easy on spreadsheets, the amalgamation and sorting in the data is definitely an extremely complicated and frustrating task. It is extremely a fact of life any time using spreadsheets, the adventure of measuring event performance is forgotten or dismissed.

Not enough management information: Much like the problem in creating reports to analyse performance, additionally there is a insufficient management information overall. For businesses organising many events 12 months you need to be capable of have a clear picture of the events overall; understanding delegate numbers, budgets along with other KPI's across all events might help shape event strategy later on.

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