Important Event Management Software

A newly released survey conducted by the leading provider of event management software asked UK based event managers the thing that was their preferred tool for managing and planning their events. The most frequent tool definitely was event keeper with 67% in the votes. Coming second and third were spreadsheets and 'other' respectively.

Spreadsheets can be a surefire way of managing events - they are able to track budgets, monitor resources and could be an effective way of making and managing lists. The advantage of spreadsheets just as one event management tool will be the inexpensive associated with them. Many event managers get access to spreadsheets and they are a widely accepted document format.


However, there is a large sum of drawbacks if event managers choose to use spreadsheets for their main event management tool. Common issues include:

Poor efficiency: Using spreadsheets is not a effective method of managing all of the facets of a meeting. It's likely that event managers will probably be using many different spreadsheets, by having dozens of tabs, holding so much data. Managing all of this data within spreadsheets can be confusing to an outsider, and frustrating for all users.

Lost data: Spreadsheets are merely as safe because server/system they lay on. Should they be maintained on some type of computer hard drive, there exists a risk that every the information will likely be lost if anything happens to that computer or laptop. Spreadsheets will also be susceptible to freezing/stalling and unless the event manager is accustomed to conserving regularly, there is a risky that data and work is going to be lost.

Trouble keeping data up-to-date: Many events have multiple event managers, all with similar spreadsheets to organise and plan various areas. Problems arise when managers update spreadsheets without informing the other event mangers that this spreadsheet has changed. If event managers have a copy in the master spreadsheet and develop that, the master soon becomes out of date. There's also issues when many event manger needs to access the spreadsheet as well. Just one editable copy can be opened, resulting in the others being 'read only' - detaching the power to make updates.

Difficult to create reports to determine success: A key a part of event management is the capacity to analyse event success. It is essential to achieve the capability to determine what produces a particular event successful and what must be measured to be able to analyse event performance. Using spreadsheets makes mtss is a struggle. Although creating graphs and charts can be easy on spreadsheets, the amalgamation and sorting with the data is an extremely complicated and time consuming task. It's very often necessity that after using spreadsheets, the game of measuring event performance is forgotten or dismissed.

Not enough management information: Much like the actual in creating reports to analyse performance, there's also a insufficient management information overall. For companies organising many events 12 months it is advisable to have the ability to have a very clear picture of those events all together; understanding delegate numbers, budgets and other KPI's across all events might help shape event strategy down the road.

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